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The Procurement function of the City of Palm Bay is vitally important to the prudent and honest expenditure of public funds.  Procurement must be conducted fairly with opportunity given to all who desire to participate in the procurement.  This can only be accomplished when all participants completely understand the rules, regulations and procedures that are utilized by the City. If you have any questions, please feel free to contact the Procurement Department at (321) 952-3424 for clarification and information.


City of Palm Bay Moves to New Bid Platform

Beginning June 15th, 2020, the City of Palm Bay Procurement Department will utilize VendorLink to manage bid solicitations, contract administration, and vendor relations to facilitate the purchase of goods and services to provide competitively priced, high quality services to the public.

VendorLink provides a free, user-friendly online portal where vendors can register to receive email bid notifications and access solicitation documents from the City of Palm Bay. The online registration allows vendors to provide basic information about their business and to select specific commodity codes for the goods and services they provide, ensuring that they receive relevant bid notifications. The VendorLink service is a low-cost solution for the City and provides free access to vendors and other interested parties, including members of the public, to view solicitation and contract documents.

“I’m very excited about VendorLink and the potential to increase competition and transparency, and to provide streamlined efficiency for our departments and vendors,” said Chief Procurement Officer Juliet Misconi.

All active City of Palm Bay vendors will receive an email regarding the change with instructions on how to register their business with VendorLink. To receive bid notifications via email and access solicitation documents, prospective vendors must complete the simple, no-cost registration with the VendorLink system at https://www.myvendorlink.com/common/register.aspx.

The VendorLink service will replace DemandStar and Public Purchase, the City’s current platforms for formal solicitations. Vendors currently registered with DemandStar and Public Purchase will need to register with the new platform.

The VendorLink service is currently utilized by the City of Cocoa, Brevard County Board of Commissioners and Brevard School Board. All vendors who have registered to receive notifications from those organizations will be automatically registered to receive solicitation notifications from the City of Palm Bay.

COVID-19 Information
What We Solicit
Registering For Notifications
Guide to Doing Business
Contractor Security ID Badges
Vendor Payment Process
Notice: Public Solicitation Openings

Solicitation Openings

Due to COVID-19 restrictions, interested parties may attend telephonically by calling:

Phone Number: 347-378-4680

Conference ID: 944 796 654#

Telephone attendance is strongly encouraged in lieu of in-person attendance. The public record of the preliminary bid results as read at the public opening can also be requested by calling (321) 952-3424 or emailing procurement@pbfl.org.

Sealed submittals received in response to a formal, competitive solicitation conducted by the Procurement Department will be opened in a public meeting at a set date and time as specified in the Solicitation package or amended via Addendum (if any). In most cases, openings are conducted at 10:00 am THE DAY AFTER the due date of the bids. For a list of Due Dates for active solicitations, please visit Bid & Proposal Opportunities.

Example:
Due date: Tuesday 5/5/2020
Opening date: Wednesday 5/6/2020 at 10:00 am

Date and times are subject to change via written Addendum. Interested parties are advised to call Procurement to confirm the opening date and time. Alternatively, the public record of the preliminary results read is available after the opening by calling (321) 952-3424 or emailing procurement@pbfl.org.

Only the Vendor’s name will be read aloud. In accordance with Florida Statute, sealed bids, proposals or replies received by an agency pursuant to a competitive solicitation are exempt from Public Record until Notice of Consideration is posted, or 30 days after opening, whichever is earlier.  

In accordance with Florida Statute, exceptions are made for construction projects; for those projects, the Vendor’s name and lump sum base bid will be read aloud. 

If an individual decides to appeal any decision made by the City with respect to any matter considered at this meeting, a record of the proceedings will be required, and the individual will need to ensure that a verbatim transcript of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based (FS 286.0105).  Such person must provide a method for recording the proceedings verbatim. In accordance with the Americans with Disabilities Act, persons needing special accommodations for this meeting shall, at least 48 hours prior to the meeting, contact the Procurement Office at (321) 952-3424 or Florida Relay Systems at 711.

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