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Procurement

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    Businesses registered with VendorLink receive notification of upcoming solicitations as they become available.

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    Award Winning Procurement Department

    Recognized by industry professionals, Palm Bay is a six-time recipient of the Achievement of Excellence Award.

Solicitation Openings

Due to COVID-19 restrictions, interested parties may attend telephonically by calling:

Phone Number: 347-378-4680

Conference ID: 944 796 654#

Telephone attendance is strongly encouraged in lieu of in-person attendance. The public record of the preliminary bid results as read at the public opening can also be requested by calling (321) 952-3424 or emailing procurement@pbfl.org.

Sealed submittals received in response to a formal, competitive solicitation conducted by the Procurement Department will be opened in a public meeting at a set date and time as specified in the Solicitation package or amended via Addendum (if any). In most cases, openings are conducted at 10:00 am THE DAY AFTER the due date of the bids. For a list of Due Dates for active solicitations, please visit Bid & Proposal Opportunities.

Example:
Due date: Tuesday 5/5/2020
Opening date: Wednesday 5/6/2020 at 10:00 am

Date and times are subject to change via written Addendum. Interested parties are advised to call Procurement to confirm the opening date and time. Alternatively, the public record of the preliminary results read is available after the opening by calling (321) 952-3424 or emailing procurement@pbfl.org.

Only the Vendor’s name will be read aloud. In accordance with Florida Statute, sealed bids, proposals or replies received by an agency pursuant to a competitive solicitation are exempt from Public Record until Notice of Consideration is posted, or 30 days after opening, whichever is earlier.  

In accordance with Florida Statute, exceptions are made for construction projects; for those projects, the Vendor’s name and lump sum base bid will be read aloud. 

If an individual decides to appeal any decision made by the City with respect to any matter considered at this meeting, a record of the proceedings will be required, and the individual will need to ensure that a verbatim transcript of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based (FS 286.0105).  Such person must provide a method for recording the proceedings verbatim. In accordance with the Americans with Disabilities Act, persons needing special accommodations for this meeting shall, at least 48 hours prior to the meeting, contact the Procurement Office at (321) 952-3424 or Florida Relay Systems at 711.

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What We Do:

The Procurement Department provides procurement services to end-user departments, while ensuring that the City maximizes its return on its purchases and follows procurement rules and regulations established in accordance with local, state and federal requirements.

The Procurement Department's primary responsibility is for the acquisition of goods and services that are essential to citywide operations. Procurement is responsible for the annual purchase expenditures of approximately $56 million dollars in goods, services, annual contracts, construction projects and professional service agreements.

We hope that this site will assist you in understanding the rules and guidelines of the City of Palm Bay’s procurement process which are established in City Code of Ordinance Chapter 38. Any specific questions or comments may be addressed by contacting Procurement Department staff at (321) 952-3424.

We hope your business experience with the City of Palm Bay is a pleasant one!


Office Location:

City Hall
2nd Floor, Suite 200
120 Malabar Road 
Palm Bay, FL 32907

Phone: (321) 952-3424
Fax: (321) 952-3401

Email Us


Award-Winning:

The Procurement Department has been recognized by industry professionals for award-winning services and practices, including: six-time recipient of the Achievement of Excellence in Procurement Award from the National Purchasing Institute (NPI); three time recipient of the Award of Excellence in Public Procurement from the Florida Association of Public Procurement Officials (FAPPO); five-time recipient of the Agency Certification Award and one-time recipient of the Sterling Agency Award from the Universal Public Procurement Certification Council (UPPCC).