- Date: 05/06/2020 10:00 AM
- Location: Palm Bay City Hall - Procurement Office
120 Malabar Road SE
Palm Bay, Florida 32907
PLEASE READ CAREFULLY AS OUR PROCEDURES HAVE CHANGED DUE TO THE COVID-19 DECLARED EMERGENCY.
BID OPENING CHANGES:
The City of Palm Bay is still operating and opening bids in accordance with Florida State Statute 255.0518 and allowing telephonic conferencing in accordance with State of Florida Executive Order 20-69. The Bids will still be opened and read aloud at the date and time as described below. Each bid opening will have a telephone conference number published on the calendar invite on the City’s website. In lieu of calling in, the public record of the preliminary bid results as read at the public opening can also be requested after the opening by calling (321) 952-3424 or emailing firstname.lastname@example.org.
IFB #: 32-0-2020/JG
Bid Name: Road Bond Paving – Units 11, 15, 18, 23 and 56
IFB #: 37-0-2020/JG
Bid Name: Greater Palm Bay Senior Center Renovation
The Bids will be opened and read aloud in a public meeting which will be conducted at 10:00 A.M. on Wednesday, May 6, 2020. The location of the opening and reading will be the Procurement Department, Conference Room, 120 Malabar Road, SE, Palm Bay, FL 32907. Due to COVID-19 restrictions, interested parties may attend telephonically by calling:
Phone Number: 347-378-4680
Conference ID: 567 704 443#
Telephone attendance is strongly encouraged in lieu of in-person attendance. The public record of the preliminary bid results as read at the public opening can also be requested by calling (321) 952-3424 or emailing email@example.com.
Submittals received in response to the City’s Invitation for Bids, Request for Quote, Request for Proposals, Request for Qualifications, or any other sealed Submittals in response to a formal, competitive solicitation conducted by the Procurement Department will be opened in a public meeting at a set date and time as specified in the Solicitation package or amended via Addendum (if any). In most cases, openings are conducted at 10:00 am THE DAY AFTER the due date of the bids. Example: Due date and time of Tuesday 5/7/2019; Opening date and time of Wednesday, 5/8/2019. Date and times are subject to change via written Addendum. Interested parties are advised to call Procurement to confirm the opening date and time at (321) 952-3424.
Only the Vendor’s name will be read aloud. In accordance with Florida State Statute section 119.07(1) and 24(a) Article I of the State constitution, sealed bids, proposals or replies received by an agency pursuant to a competitive solicitation are exempt from Public Record until such time as the agency provides a notice of an intended decision or until 30-days after opening the bids, proposals, or final replies, whichever is earlier.
Exceptions are made for construction projects; for those projects, the Vendor’s name and lump sum base bid will be read aloud. In accordance with Florida State Statute 255.0518:
- When opening sealed bids or the portion of any sealed bids that include the prices submitted that are received pursuant to a competitive solicitation for construction or repairs on a public building or public work, open the sealed bids at a public meeting conducted in compliance with s. 286.011.
- Announce at that meeting the name of each bidder and the price submitted in the bid.
- Make available upon request the name of each bidder and the price submitted in the bid.
If an individual decides to appeal any decision made by the City with respect to any matter considered at this meeting, a record of the proceedings will be required, and the individual will need to ensure that a verbatim transcript of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based (FS 286.0105). Such person must provide a method for recording the proceedings verbatim. In accordance with the Americans with Disabilities Act, persons needing special accommodations for this meeting shall, at least 48 hours prior to the meeting, contact the Procurement Office at (321) 952-3424 or Florida Relay Systems at 711.