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Summer Day Camp Rules and Regulations
Summer 2008 Dates:
Session #1 June 9th - 20th
Session #2 June 23rd - July 3rd
Session #3 July 7th - July 18th
Session #4 July 21st - August 1st
Session #5 August 4th - August 15th
Times & Location:
Camp runs Monday - Friday (excluding holidays) from
7:00am - 6:00pm at the Palm Bay Community Center,
1502 Port Malabar Blvd.NE
Ages:
6 to14 Years Old
Fees:
Fees are for 2 week sessions. Pre-approval required for split session. 1 week rate will apply. There is a $15.00 discount off total price for Palm Bay residents for 3 or more children in the same household attending the same session and $10.00 discount for nonresidents. Proof of residency is required. Checks are not accepted.
PB Resident/Nonresident Rates
7am – 6pm $170.00/$180.00 (11 hrs)
8am – 5pm $150.00/$160.00 (9 hrs)
9am – 4pm $130.00/$140.00 (7 hrs)
9am – 1pm $110.00/$120.00 (4hrs)
*Reduced Rates PB Resident/Nonresident
7am -- 6pm *$150.00/$160.00 (11 hrs)
8am -- 5pm *$130.00/$140.00 (9 hrs)
9am -- 4pm *$110.00/$120.00 (7 hrs)
9am -- 1pm *$ 90.00/$100.00 (4 hrs)
Weekly rate for split session $100.00/110.00
Pre-approval required
*Reduced rates available with proof of free or reduced lunch program from participating school. Must be on official school letterhead with signature and must be presented at time of registration for reduced fees to apply. Reduced rates do not apply to split sessions.
An extra fee of $10.00 per day or $25.00 per week will be charged for Early Drop Off 6:30am-7:00am. No children will be accepted prior to 6:30am. Late pick up is not an option. A $10.00 fee will be charged every 15 minutes after 6:15pm until 7pm. Palm Bay Police will be contacted after 7:00pm. If you are continually showing up between 6:00pm and 6:15pm, we reserve the right to charge the $10.00 late fee for the 1st 15 minutes as well. Your child will not be allowed to return to camp until the late fee is paid in full.
Federal Tax ID:
Our Federal ID # is 59-6018984. Save your camp receipts for your tax returns.
Registrations/Payment:
Registrations are accepted during normal business hours Monday-Friday 8:30am-9pm, and Saturdays 9am-5pm. You may register for any or all sessions. Space is limited and registrations will be accepted on a first come first serve basis. Proof of residency is required. Proof of age may be requested. Registrations are accepted at the Community Center, 1502 Port Malabar Blvd. NE. Payment accepted by cash, credit or debit card with Visa/MasterCard logo, money orders or bank issued cashier’s check. NO CHECKS ACCEPTED AT ANY TIME.
Refunds/Requests:
There is a strict policy on refunds which includes administrative cost and a time table. All refunds must be approved by Camp Supervisors only. Refunds are issued less administrative fee of $15.00 per child and $5.00 per field trip. To apply for refund, you must complete a Refund Request Form. If your request is approved, a check will be issued and mailed directly to you within 14 days of receipt by the Finance Department. Full refund, less administrative fee, will be made if request received prior to beginning of session, otherwise refund will be pro-rated. Refunds only granted for medical reasons (requires physician note), family emergency, or suspension from camp program. No refunds will be honored after camp program has concluded.
Fee Includes:
Your registration fee inlcudes 1 camp t-shirt on first registration only. Children will participate in crafts, special events, contests, sports, games, bowling, on-site movies, and snack, special luncheons (BBQ, ice cream socials, and pizza party). Additional costs apply for scheduled Special Trips or off-site movies and activities.
Super Field Trips:
Camp schedules and field trip registration/payment forms will be posted in the front lobby. Children attending field trips must pre-register and make payment by stated deadline. Field trip fees include admission/ticket to attraction and roundtrip bus trip. Children will need to bring or purchase lunch when required. Due to limited space, trips are on a first come first serve basis. Parents may only attend if space is available. Children have priority. A waiting list will be started for trips that sell out.
Medical Emergency:
It is important that our staff be informed of any medical problems or limitations that your child may have in order to accommodate their needs. A Medical Form should be completed for each child. It is very important that we are able to reach you or an emergency contact during camp hours. If your child is currently taking medications and will require a dose during camp hours, you MUST complete a Medication Dispensing Form. Medications must be given to a Camp Supervisor to be locked up. Children will only be released to those you have listed on the registration form. No acceptations will be made.
Lunch/Snacks:
Each child is required to bring a lunch with them. We do not provide lunch. A bag lunch is preferred as they can be thrown away. If you provide a lunch box for your child, you may want to clearly mark their name on it. Vending machines are available for use during lunch and snack time only. Children may only eat or drink during scheduled lunch and snack times. NO gum is allowed at any time. A snack and drink will be provided free daily at approximately 3:00 pm. Snack will be chips, cookies, granola bars or similar.
Attendance/Hours:
Attendance will be checked daily and regularly throughout the day. A receipt or proof of payment may be requested at beginning of each session. Payment must be made in order to leave child at camp site. Parent MUST sign child in and out each day at their registered times. Additional fees will apply if child dropped off or picked up outside their registered time. Children cannot be dropped off and cannot leave building without parent/guardian. Children may not arrive earlier than 7:00 a.m. unless pre-arrangements have been made. Children must be picked up by 6:00 p.m. A $10.00 late fee will apply beginning at 6:00 pm. Children will be turned over to PB Police Dept. after 6:30 pm. Fees must be paid in full prior to child returning to camp. Children will be placed in age groups. Ages are determined at time of registration. Children cannot change age groups throughout the camp program. Parents are responsible for transporting children to and from Camp Sites.
Lost & Found:
Each year our camp program collects a large supply of lost and found articles ranging from lunch boxes, towels, clothes, shoes, toys, games and more. Please be sure to label your child’s articles with their name. Parents may want to check the Lost and Found Box on a regular basis. City of Palm Bay is not responsible for any lost, stolen or damaged belongings. Outside toys & games are not recommended. If brought to camp and cause problems, they will be confiscated until parent retrieves them.
Discipline:
Parents are encouraged to review camp rules with their children. Same rules apply at camp as they do in school. Minor discipline offenses will result in time out for first offense and written Disciplinary Report for any thereafter. Written Disciplinary Report requires parent conference and signature prior to child returning to camp. For repeated offenses or major offenses, parent will be contacted and child suspended from camp program. Discretion will be emphasized.
Major offenses resulting in suspension:
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Acts of violence towards other children or staff
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Destroying public or private property
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Foul language, stealing or harassment
- Disrespect for supervision
These behavior problems will not be tolerated at the camp.
Forms:
Please be sure to complete all requested forms in their entirety to avoid delay in registration or trips
Camp Staff:
Our camp staff have completed governmental background checks to include fingerprinting and drug testing. This is a Drug Free Workplace and a Safe Zone.
Camp Supervisor:
Shawnta Price can be reached at (321) 952-3443 anytime or (321) 726-0071 during camp hours only.
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