Utilities Advisory Board Policy

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There is hereby established an advisory board to be know as the "Palm Bay Utilities Advisory Board," hereinafter referred to as the "Board."
(Ord. 2004-17, passed 4-1-04)


The purpose and intent of the Board shall be to advise and assist the City Council, City Manager, and city staff (hereafter collectively the "city") in constructing, extending, and expanding water utility systems and wastewater utility systems within the now and future corporate boundaries within the City of Palm Bay, Florida, as well as outside those boundaries when agreed to by City Council.
(Ord. 2004-17, passed 4-1-04)


     (A)     The Board shall consist of five (5) members who shall be appointed by the City Council as follows:

          (1)     Two (2) members shall each serve an initial term of three (3) years;

          (2)     Two (2) members shall serve an initial term of two (2) years; and

          (3)     One (1) member shall serve an initial term of one (1) year. 

All subsequent appointments shall be for a term of three (3) years. 

     (B)     Members shall be residents of and qualified voters within the city. At least three (3) members of the Board shall be current customers of the city's utility system.

     (C)     The Board shall be made up of individuals who will have special talents, credentials, or experience which will be useful in the review and recommendation of utilities.

     (D)     No official of the city or employee of the city's Utilities Department may be appointed as a member of the Board.

     (E)     Vacancies for unexpired terms shall be filled in the manner in which original appointments are required to be made. Appointments to fill any vacancy on the board shall be for the remainder of the unexpired term.
(Ord. 2004-17, passed 4-1-04)


     (A)     The duties and responsibilities of the Board shall be as follows: 

          (1)     To advise and recommend to the City Council in providing sewer and water services in the city's service area;

          (2)     To advise and recommend to the city methods in providing water and sewer infrastructure within the city's service area and outside the city's service area when approved by the Council;

          (3)     To advise and recommend to the city capital improvements to the system through established capital improvement program procedures;

          (4)     To advise and recommend to the city appropriate funding sources to implement projects;

          (5)     To advise and recommend to the city utility rate studies, master plans, and rate adjustments as needed or required.
(Ord. 2004-17, passed 4-1-04)


     (A)     Meetings shall be held on such days and at such times and locations as the Board from time to time determines. Meetings shall be held in public facilities.

     (B)     Quorum. Three (3) members of the Board shall constitute a quorum for the transaction of business at any meeting and the vote of a majority of such quorum shall be sufficient for formal action by the Board.

     (C)     Officers. The Board shall select its own chairperson and vice chairperson and such other officers as it deems appropriate. The officers shall serve for a term of one (1) year and may succeed themselves. 

     (D)     By-laws. The Board may prepare and adopt such by-laws, rules, and regulations for its own guidance as it may deem expedient and not inconsistent with law.

     (E)     Absences. Members who fail to attend three (3) consecutive regular meetings or a total of five (5) meetings of any type within a twelve (12) month period, shall automatically forfeit their appointments. The chairperson shall notify the Office of the City Clerk of any vacancy, at which time the process to fill the vacancy shall be implemented.

     (F)     Agendas and minutes. The Board shall submit to the City Council, within an appropriate time frame, an agenda of the upcoming meeting and the minutes of the previous meeting. The Board shall submit other reports from time to time as directed by the City Council.
(Ord. 2004-17, passed 4-1-04)


     Members shall serve without compensation, except that they may be reimbursed as permitted by general law and consistent with city policy for travel and per diem expenses incurred in the course of their duties and responsibilities not to exceed the budgeted amount.
(Ord. 2004-17, passed 4-1-04