Accounts Payable

  • Centrally controlled vendor files
  • 1099 processing and control from central vendor file
  • Employee advances/reimbursements
  • Cash, encumbrance and accrual reporting automated general ledger
  • Available funds checking
  • Vendor payment history
  • Weekly payment cycles

The Accounts Payable Section of the Accounting Division is responsible for verifying and processing requests for payments in accordance with established guidelines and control procedures. Authorization for payment must be indicated on all documents submitted for processing. Types of payment requests include vendor invoices, check requests, petty cash reimbursement requests, and travel expense reports.

Vendor questions relating to the payment of an invoice should be directed to the department that ordered the service and/or product. To expedite the research, please have available detailed information such as: the invoice number, date, amount, and purchase order number.

If you still feel that the situation has not been remedied after contacting the department's representative, then contact a staff member in Accounts Payable.

When contacting an Accounts Payable staff member, you will need your purchase order number, the department(s) and the employees that were contacted. You may also be asked to provide copies of the invoices in question.

The Accounts Payable staff will work to resolve your problem as quickly as possible.

Accounts Payable Check Cutting Policy

Accounts Payable cut checks weekly on Fridays. To promote efficiency in the Accounts Payable Section, departments must have check requests and/or vendor invoices to Accounts Payable by noon on Tuesday.

For additional information or questions, please contact Accounts Payable at (321) 952-3416 or email ap@pbfl.org.